This is a bespoke service so there is no standard charge it will depend on your requirements. There is a minimum charge of £1000 +VAT. However, do talk to us about discounts for smaller projects.

There are many benefits: Live Streaming will help you reach new audiences, widen access, target specific groups and organisations, allow you to share content with funders and sponsors, and generate revenue.

The cameras are small and mounted on a tripod and can either be free standing or clamped to lighting rigs. We also bring streaming hardware and a vision mixer which would fit on a 1.5 metre-long table. We can talk to you in advance about the best location to set up the equipment so that it is not in the way of the audience.

We would always recommend a site meeting so that we can see the venue, work out where the cameras and vision mixer will be placed, check the internet connection and make contact with any technical staff in advance of your event.

We use professional Black Magic cameras which are extremely high quality and very compact. We use between 1 and 4 cameras and the number will depend on the type of event and venue where it is being held.

We require a stable wired internet connection (preferably not shared) with ideally a minimum of 10Mbps upload speed. This is needed for an uninterrupted live stream. However, if this is not available, it may be possible to live stream via 4G, this can be established as part of the site visit.

It is very helpful to have a technical point of contact at the venue on the day of the event but not essential if we can have a conversation in advance with any technical support you have at the venue. If you do not have any technical support we will work closely with you to make sure the live stream runs smoothly.

We will talk to you in advance to ensure that we know what you wish to capture and if necessary we can go through this in more detail at the advanced site meeting. You can also supply us with notes as to the emphasis of the live stream and we will endeavour to focus on these shots, our team have a wealth of experience in selecting good camera angles. Alternatively, if you are looking to fund a project you could build in live streaming producer roles so we can work with your team from the outset to ensure that an event is specifically designed to accommodate an effective live streaming element.

We would recommend live streaming to your YouTube account so that you can embed the video on your website, it’s also possible to live stream to Facebook Live at the same time. The other platform to consider is Vimeo.   

Yes there is always a bad weather contingency plan for outdoor events. We recommend that you have an indoor alternative and if necessary capture the event in an indoor space in advance and put out as a webcast at the same time the live stream was due to be broadcast.

Yes we do, talk to us about what you need. If you are looking to create a short promotional film from the livestream, please let us know in advance as it will affect how we record the event?  We can also edit pre-recorded material to integrate into your live stream.

You own the rights to any films that we make for you, we don’t hold any rights but with your consent may use clips in our promotional materials. We keep a copy of footage for archive purposes.

There is at present no definitive. Equity guidance on this so it is for you to work out an arrangement directly with your actors and any artist who has contributed to the creation of the work you want to record/live stream. The Space has provided a helpful introduction and checklist that arts organisations need to think about before embarking on the publication of a digital project.
You can access that guide via this link "An introduction to digital rights". We would advise that where possible you write any live streaming performances into contracts at the beginning. If applicable it is worth emphasising that the live stream is about increasing access for audiences for work which is after all subsidised for the benefit of everyone, will not involve any extra work for the actor and is not for commercial gain. This would be the case for example if it was being live streamed into a residential care home.

A non-returnable deposit of 15% of the quoted cost is payable on confirmation. If the booking is cancelled within 7 days of the event there is then a payment due of a further     10% plus any costs incurred which are unrecoverable (e.g pre-booked train fares, accommodation etc.) The quoted cost is on the basis of information supplied at the time     of booking – if there is then any alteration to the requirements, nearer to the event Pilot Theatre reserve the right to amend the cost accordingly.

The Pilot Live Streaming team have been looking at ways to support organisations whilst navigating through difficult times. Whilst on lockdown and the months that follow, our friendly team can work with you to help share content to the highest standards. If you would like to talk further, please email us [email protected]


Here are some of the ways we can work with you:


Sharing Private Meetings – we can curate meetings held in private to ensure that presentations look polished. We can achieve this by choosing the best shots and live stream these meetings to the public via YouTube.

Conferences – if you are planning to hold your conference online we can work in a curatorial role to vision mix Zoom style interviews along with pre-existing film, graphics and and slides. We can also include captions and provide a BSL screen. By bringing all these elements together, your delegates will be able to watch a professional style conference with ease from their home base.

Festival Support – if you are planning to run an online festival we can help facilitate and run two live streams, mixed simultaneously at the same time and available for viewers to watch on your website or social media platforms. We can also include captions and provide a BSL screen and help sort out donation buttons to run along your live stream events.    

Presenting Existing and New Content in a New Ways – we can lift pre-existing film from your YouTube channel, edit and merge films together and integrate new introductions for you to show to your audiences as well as record and share new digital content. This will give you fresh opportunities to connect and to make approaches for donations.

Live Stream Planning for the Future – do talk to us about livestreaming/capturing, post lockdown. It may be there is a period where you will be able to livestream or record in venues either without audiences or limited numbers, we have the skills to help you. You might be considering live streaming behind a pay wall or setting up digital tickets for events or are keen to gather new content to show at a later time.

Instagram will only support live streaming via the mobile app, so the only option is to use a mobile phone which results in poor audio and no option for close ups or slides. The stream on Instagram has to be in portrait mode which is not suitable as the camera shots are too narrow. We would advise using Facebook to ensure reliable and high quality streaming. Facebook allows us to use all streaming software, so we can use our cameras, mics and vision mixer to produce polished live stream.